Alchemist- An accounting and consulting firm for your assistance.

How Zoho Expense Can Help Manage Accounts and Finance

global

There is a reason why a lot of businesses trust Zoho to help manage their accounts and finance. Since Zoho focuses on its extensive list of small business oriented software solutions, apps like Zoho Expense make for an excellent and efficient expense tracking tool for start-ups and small businesses. Owing to its innovative programming, Zoho Expense allows its users flexibility to customise the app to include specific set of tasks that are required the most by their companies. Along with the integrated Zoho One plan that allows the users to combine and customise the entire operating system for their businesses, Zoho Expense is an intuitive and innovative tool that all administrators and accountants should utilise.

Features of Zoho Expense

Zoho Expense allows for a 14-day free trial for the users to familiarise themselves with the app and explore its features in depth to assuage its functionality and usefulness in the company processes and operations. While the paid premium version does not have any set limits, the free subscription comes with the limit of 5 gigabytes (GB) storage of receipts across users and allows for the provision of 100 receipts scanned per month. Zoho Expense offers support for multiple currencies, lets you import data from credit cards, enacts policy enforcement measures, recognises more than 10 languages, assures tax compliance, syncs with the accounting software, and provides multi-layered protection through Secure Sockets Layer (SSL) encryption, as well as two-factor authentication. It provides specialised customisation for organisations with a working strength of over 500 users.

Functional Data Entry through Mobile

Through the Zoho Expense app, the users can capture receipts and email them to each user through their unique user IDs, synchronised with corporate or personal credit cards. This allows for ease in use for employees who want expense reimbursement. The add-on for the Google Chrome web browser is another valuable feature. The option to bulk-add expenses on a single page also adds to the efficiency. The form allows the user to add an expense date, the merchant, category, amount and linking of the receipts.

These features attempt at minimising the tedious task of data entry, especially through the app. Through the OCR feature of Zoho Expense, the user can scan receipts and fill in the date, name of the merchant, and amount. Once a merchant or vendor is mapped to a certain category, it is saved for the future.

Specific Controls for Administrators

Like most apps that deal with accounting and finances, Zoho Expense also has three types of users: submitters, approvers and administrators. Each user would have specific roles that can be assigned through rules and the system can be customised as per the needs of the company. The software allows for multiple levels of approvals for grants based on the company hierarchy.

For the administrators, the app gives a clear picture of the reports in queue, as well as their receipts. If a rule is violated, the alert of the violation is flagged at the top of the report. There is an added feature that shares the link to the violation as a suggested fix to solve the problem.

Zoho Expense is a boon for all those small businesses and start-up who wish to keep an expense tracker that can simplify their finances for them while also giving them all the relevant functionalities. The user can modify the app to fit their requirements best and enable a quality service.